Forum Discussion

shermayne123's avatar
shermayne123
Helper I
2 years ago
Solved

Revenue vs Budget using Line and Stacked Column Chart

Hi,    I have created a line and stacked column chart to allow users to see the monthly revenue against the budget, the shortfall or surplus if revenue is below or above budget. My chart looks like...
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  • MFelix's avatar
    MFelix
    2 years ago

    Hi shermayne123 ,

     

    In this case you need to take into account that the switch makes it based on  the order so for this you should do it the other way around start in tier 2 and end on tier 4.

    Shortfall = SWITCH(
    TRUE(),
    [Secured]<[Total Tier 2 Budget],[Secured]-[Total Tier 2 Budget],
    [Secured]<[Total Tier 3 Budget],[Secured]-[Total Tier 3 Budget],
    [Secured]<[Total Tier 4 Budget],[Secured]-[Total Tier 4 Budget]
)

     

shermayne123's avatar
shermayne123
Helper I
2 years ago

Hi Miguel,

 

Thank you for the detailed formulae. 

 

Yes you got it right that I want the names to show differently for different scenarios.

 

I've adjusted your formulae for my purpose as follows:

Surplus = IF([Actual]>[Total Tier 2 Budget],[Actual]-[Total Tier 2 Budget])

Shortfall = IF([Actual]<=[Total Tier 2 Budget],[Total Tier 2 Budget]-[Actual])
Actual = SUM([Secured revenue])
 
So it is working now. But then I noticed that if the actual is above tier 2 budget, how can I set the formula such that it will go on and check tier 3 budget and use tier 3 budget to less off the actuals to derive the surplus? Is there a if-else formula to use? Thank you so much!
MFelix's avatar
MFelix
Super User
2 years ago

Hi shermayne123 ,

 

For that you can use a SWITCH syntax were is the same as concatenated IF statments. would be something similar to:

 

Surplus = 
SWITCH(
     TRUE(),
     [Actual]>[Total Tier 2 Budget],[Actual]-[Total Tier 2 Budget],
     [Actual]>[Total Tier 3 Budget],[Actual]-[Total Tier 3 Budget],
...
)
  • shermayne123's avatar
    shermayne123
    Helper I
    2 years ago

    Hi Miguel,

    Thanks for your advice!

    With this switch function, how can I make it work for the shortfall from the tiers? I tried the following formula but it computes the difference from the highest tier instead of the nearest tier:

     

    Shortfall = SWITCH(
        TRUE(),
        [Secured]<[Total Tier 4 Budget],[Secured]-[Total Tier 4 Budget],
        [Secured]<[Total Tier 3 Budget],[Secured]-[Total Tier 3 Budget],
        [Secured]<[Total Tier 2 Budget],[Secured]-[Total Tier 2 Budget]
    )
     
    How can I add in for the formula to compute if the actuals fall within the range e.g. between tier 2 and tier 3? And I only want it to compute from the nearest tier i.e. if it is higher than tier 2 but below tier 3, the shortfall should be computed based on tier 3 less actuals rather than tier 2. Thank you!
    • MFelix's avatar
      MFelix
      Super User
      2 years ago

      Hi shermayne123 ,

       

      In this case you need to take into account that the switch makes it based on  the order so for this you should do it the other way around start in tier 2 and end on tier 4.

      Shortfall = SWITCH(
    TRUE(),
    [Secured]<[Total Tier 2 Budget],[Secured]-[Total Tier 2 Budget],
    [Secured]<[Total Tier 3 Budget],[Secured]-[Total Tier 3 Budget],
    [Secured]<[Total Tier 4 Budget],[Secured]-[Total Tier 4 Budget]
)

       

      • shermayne123's avatar
        shermayne123
        Helper I
        2 years ago

        Hi Miguel,

         

        Thanks so much for pointing out the correct way to compute the shortfall. Now I am able to present this results in a matrix table visual.

         

        I've one related question i.e. if I want to present this in a stacked column chart format, how can I get the shortfall to be stacked on top of the actuals instead of being in the negative zone under the y-axis? And is it possible to have the nearest tier budget to be presented as a line/marker in the stacked column?