Forum Discussion
Report subscription and licensing issue
Hi bernyd123 -To resolve this , either assign PPU licenses to all users needing report subscriptions, or Move to Premium Capacity to allow free users to receive subscriptions or Moving to Premium Capacity is the most suitable option if you have a large number of free users needing access to these features
as mentioned you are using Premium Per User (PPU) licensing, which allows only paid users (with PPU licenses) to access certain features like subscriptions. Free users cannot subscribe to reports unless the workspace is assigned to a Premium Capacity. Premium Capacity is a separate model that allows free users (without a PPU license) to access Premium features if the report is hosted in a workspace that has Premium Capacity assigned to it.
Since you are using PPU licensing and trying to subscribe free users, the message is notifying you that free users cannot receive report subscriptions in a PPU workspace. If you want free users to receive subscriptions, the workspace needs to be in Premium Capacity, not just backed by PPU licenses.
Reference Documents:
What is Power BI Premium? - Power BI | Microsoft Learn
Power BI Premium Per User - Power BI | Microsoft Learn
How to share Power BI Reports with Coworkers without a Pro License? (anyonconsulting.com)
Hope the above information helps in your scenerio.
Hi bernyd123 -To resolve this , either assign PPU licenses to all users needing report subscriptions, or Move to Premium Capacity to allow free users to receive subscriptions or Moving to Premium Capacity is the most suitable option if you have a large number of free users needing access to these features
as mentioned you are using Premium Per User (PPU) licensing, which allows only paid users (with PPU licenses) to access certain features like subscriptions. Free users cannot subscribe to reports unless the workspace is assigned to a Premium Capacity. Premium Capacity is a separate model that allows free users (without a PPU license) to access Premium features if the report is hosted in a workspace that has Premium Capacity assigned to it.
Since you are using PPU licensing and trying to subscribe free users, the message is notifying you that free users cannot receive report subscriptions in a PPU workspace. If you want free users to receive subscriptions, the workspace needs to be in Premium Capacity, not just backed by PPU licenses.
Reference Documents:
What is Power BI Premium? - Power BI | Microsoft Learn
Power BI Premium Per User - Power BI | Microsoft Learn
How to share Power BI Reports with Coworkers without a Pro License? (anyonconsulting.com)
Hope the above information helps in your scenerio.
Thank you so much for the speedy and detailed reply, I have passed the reply on to the appropriate person, and will let you know if I have any feedback, and if it worked, but I read it and it seems like this is the solution we are looking for... thanks in advance.