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AbhinavJoshi's avatar
AbhinavJoshi
Responsive Resident
2 years ago
Solved

Report Sharing Options

Hello,   I have a Power BI pro liscencse, and I am wondering what options I have to share the Power BI Report file with users within organisation who don't have a Power BI liscencse. I am not looki...
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  • Bipin-Lala's avatar
    Bipin-Lala
    2 years ago

    Fabric is in public preview and trial can be extended anytime at Microsoft's discretion.

    I have also seen a lot of people reporting that their fabric trial keeps on extending on Reddit.

Bipin-Lala's avatar
Bipin-Lala
Solution Sage
2 years ago

Hi Abhinav,

I am afraid that you don't have many options left to share reports within an organization without users having PRO license, unless you publish your reports in a premium capacity.

As per the official documentation and various blogs, the various ways to share your reports are - 

  1. Shared Workspaces
  2. Power BI Apps
  3. Export as PDF or PPT
  4. Print
  5. Embed in SharePoint
  6. Embed in Web
  7. Share/ collaborate via Teams etc. 

Out of these, Embedding to a website does not require the users/ viewers to have a license to view the reports (apart from exporting). I believe you have already done your research and came to the same conclusion, hence I am afraid you are not left with many options to share the reports as per your constraints.

 

If you are part of a big organization or a large Power BI Tenant, and if sharing reports with free users is a big concern, then investing in Power BI Premium Capacity is something to give thought about, as it does help in saving licensing costs in scenarios having large number of viewers and small number of report authors.