Question on Microsoft Fabric

[tksnota]

Hi

I need guidance on whether to request power bi desktops or fabric for my colleague so I can share my dashboards

I'm the only one creating the pbix files and only need to share to them plus occasionally add comments if they want.

Plus I need to know the pricing for fabric because I'm aware about the power bi desktop 

//NT

[Ritaf1983]

Hi @tksnota 
Fabric is a kind of premium capacity...
If all you need is to share the reports with a few members of the organization, check the option op pro / premium per-user capacities.
There are a few general points about the differences :

Power BI Pro

Features:

• Collaboration: Users can collaborate and share content within and outside the organization.
• Data Capacity: Each user has a 1 GB dataset size limit.
• Refresh Rate: Users can schedule up to 8 data refreshes per day.
• Sharing: Users can share dashboards, reports, and apps with other Pro users.
• AI and Advanced Analytics: Basic AI and advanced analytics features.
• Embed APIs and controls: Available for embedding in third-party apps.

Cost:

• Per User: Approximately $10 per user per month.

Power BI Premium Per User (PPU)

Features:

• Collaboration: Same collaboration and sharing features as Power BI Pro.
• Data Capacity: Each user has a 100 GB dataset size limit.
• Refresh Rate: Users can schedule up to 48 data refreshes per day.
• Paginated Reports: Ability to create and share paginated reports.
• AI and Advanced Analytics: Enhanced AI capabilities, including AutoML and cognitive services.
• Dataflows: Enhanced capabilities, including incremental refresh.
• Advanced Data Features: XMLA endpoint connectivity, deployment pipelines, and larger dataset sizes.
• Security: Advanced security features like object-level security and BYOK (Bring Your Own Key).

Cost:

• Per User: Approximately $20 per user per month.

Power BI Premium (Fabric Capacity)

Features:

• Collaboration: Enterprise-level sharing and collaboration.
• Data Capacity: Capacity-based model (e.g., P1, P2, etc.) with higher dataset size limits (up to petabytes).
• Refresh Rate: Users can schedule up to 48 data refreshes per day.
• Paginated Reports: Ability to create and share paginated reports.
• AI and Advanced Analytics: Comprehensive AI and advanced analytics capabilities.
• Dataflows: Enhanced capabilities, including incremental refresh.
• Advanced Data Features: Full support for XMLA endpoint connectivity, deployment pipelines, and larger dataset sizes.
• Security: Enterprise-grade security features, including object-level security and BYOK.
• Dedicated Capacity: Guaranteed resources and performance with dedicated capacity.

Cost:

• Per Capacity:
  • Pricing starts at approximately $4,995 per capacity per month for P1 capacity.
  • Higher capacities (P2, P3, etc.) cost more and provide additional resources and features.

Summary

• Power BI Pro: Ideal for small teams and individual users who need basic reporting and collaboration capabilities.
• Power BI Premium Per User (PPU): Suitable for users who need advanced features and capabilities without requiring full capacity.
• Power BI Premium (Fabric Capacity): Best for large organizations that need enterprise-grade features, high performance, and dedicated capacity.

Gor more information check these videos:
https://www.youtube.com/watch?v=6AAeV3bSMso

https://www.youtube.com/watch?v=0eVN16v9RJw

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[tksnota]

Thanks for the immediate reply. Do we need fabric when publishing and share the pbix or there ways to do these exercises without publishing?

I already have power bi pro and need to share my dashboard to my colleagues which atm they are using the 60 days trial of the power desktop and most of trials will be expiring soon.

//NT

[Ritaf1983]

Hi again 🙂
A Pro license is a 'usage' license, not just a development license. Therefore, anyone you want to share your reports with must also have a Pro license

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[tksnota]

This is great learning a lot! A few more questions 

1. People who are still using the 60 days trial can see my published pbix by sharing the link. Is this right?

2. What things they can and can't do when they are analysing my pbix files in publish mode? Can they export tables, dashboards, etc using their trial versions in the published mode?

//NT

[Ritaf1983]

Hi @tksnota 
1. Yes.
2. The actions that the members of the workspace can apply depend on their role.

please refer to the linked documentation:
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-roles-new-workspaces

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[tksnota]

I also forgot. Can I create specific workspaces in the published mode and only share appropriate workplaces to specific people based on what they need?

[Ritaf1983]

Yes, you can create multiple workspaces according to your needs.

[tksnota]

I haven't publish anything this will be my first time. Is my understanding correct  when I shared links colleagues taken from published mode, by clicking those links they will be registered to the 60 days trial of power bi?

[Ritaf1983]

Something like this.
Anyway,It is suggested that you select a particular user for in-depth testing. A purely theoretical approach, relying solely on questioning, may not provide a comprehensive understanding of the process. Practical experimentation is essential.
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[tksnota]

This is the reason I'm asking because I haven't published anything so I have this fabric trial as shown

My concern is after the fabric trial is finished then I can't published my pbix files including sharing them. Is my concern correct?

//NT

[Ritaf1983]

Nothing will change, just a type of license , and you will have only pro capacity features, for example, copilot will not work.

[Ritaf1983]

Indeed, all report-sharing functionality will be blocked until purchasing a Pro license.

[tksnota]

So the other party needs to be either pro or premium for he/she can see and analyze the pbix files in the published format after the trial 60 days period. 

But correct me if I'm wrong, for first or non user if I shared the link to the published pbix filed will they be automatically be enrolled into 60 days trial after clicking and accepting the link?

[Ritaf1983]

I'm not sure I understand the question correctly. A PBIX file is local and opens on a desktop. In response to your other post, I attached a PBIX file for you. You can open it regardless of your license, as long as you're working locally on your desktop.

To share files in the cloud (service), a user needs a PRO/PPU license, either trial or non-trial. If the user didn't have a trial user previously, they can join a free trial period.

I'm not sure if this works with a link you send, so I recommended testing it on a test user.

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[tksnota]

Thanks. Totallly makes sense.

1. "To share files in the cloud (service), a user needs a PRO/PPU license, either trial or non-trial. If the user didn't have a trial user previously, they can join a free trial period"....Just for my understanding...when I publish the pbix and share the link...the person who received the link that don't have any power bi will be enrolled into the 60 days trial when he/she click the link in order to open the file. Is this right?

2. Can the person I shared the link can view my edit my pbix if I allocate him/her as viewer?

3.  Do you know what is the use of the semantic file? Can I delete it?

//NT

[Ritaf1983]

Hi @tksnota 
1. As I mentioned twice in previous responses make a test to check.

2. No Viewer can't modify the report

3. In Power BI Service, a semantic model is a structured way of organizing data to make it easy for users to analyze and visualize. It includes tables, relationships, and measures, providing a user-friendly interface to interact with complex data. This model helps ensure data consistency, improves query performance, and supports better data governance. If you will delete it , the report will be deleted too.

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[tksnota]

Thank you so much! I'm a bit of a security freak so just to make myself at ease. If I shared the link of the published pbix to a person then the public will not be able to view it if they don't have it.

Is that right?

//NT

[Ritaf1983 · Accepted solution]

The link will allow access only to those who have been granted permission at the workspace . For example, if I receive the link, I will not be able to access the report.

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[tksnota]

What will happen if I moved my workspace from trial to pro?

Will I still be able to share the published pbix to non-user of power bi?

[Rufyda]

When you move your Microsoft Fabric workspace from Trial to Pro, the following key changes will occur:

1. Licensing and Access Changes

• Your workspace will now require Power BI Pro licenses for all users who need to view or collaborate on reports.

• Power BI Free users will lose access to shared content unless they are in a Power BI Premium Per User (PPU) or Premium Capacity workspace.

2. Sharing Reports with Non-Power BI Users

• Direct Sharing: If your workspace is on Pro, you cannot share reports with users who do not have a Power BI Pro license.

• Publishing to Web: You can still use the Publish to Web feature (if enabled by your admin), allowing you to share reports publicly. However, this makes the report accessible to anyone with the link.

• Power BI Premium Consideration: If you need to share reports with users who do not have a Pro license, consider upgrading to Power BI Premium Capacity. This allows free users to access shared content.