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ROCKYDO12's avatar
ROCKYDO12
Helper III
4 years ago
Solved

Incremental Refresh and CSV Files

Hey,

 

I have a shared folder set up which has two folders. One which is historical data and the other is data which gets updated daily. These CSV files have a one to one relationship between the historical data folder and the updated data folder. I am trying to combine the historical CSV file with the file thats gets updated daily. I have done this succesfully by adding the folder path and transforming the data so I am only keeping the two files with the one to one relationship and combine.

 

The next step I am creating the RangeStart and RangeEnd date parameters using the date field in my data set. Then I right click on the table and create incremtental refresh details and publish the report.

 

Once I publish the report it wont allow me to refresh and states "Scheduled refresh is disabled because at least one data source is missing credentials". I also read somewhere I have to estblish a gateway connection but I dont have any. Can anyone please help.

 

Thanks

 

 

 

 

  • lbendlin's avatar
    lbendlin
    4 years ago

    A gateway will work if needed, but it's a lot of extra effort - that gateway needs to stay up 24x7, needs to be updated every month, is very finicky if you have proxies etc etc. If you can avoid that then your solution will be much easier.

  • lbendlin's avatar
    lbendlin
    4 years ago

    Check the code sample in the blog post - it enumerates all CSV files in a particular location and then decides which ones to load based on some sort of datestamp - could be last modified date, or a date that is part of the file name.

     

    (Note: Incremental Refresh requires DateTime values so you need to do a little bit of casting)

  • lbendlin's avatar
    lbendlin
    4 years ago

    That is entirely up to you.  It depends on the size of the CSV files - try not to go over 500-ish MB per file.  It also depends on the "reach"  of changes you expect for older data. In our case we can see transactions change not only for the current quarter but also for prior quarters, so our buffer for the incremental refresh is bigger.  If your data is immutable (doesn't change after submission) then you can use a much tighter interval.

     

    NOTE: Incremental Refresh is not the same as selective refresh.  If you want selective refresh you can look into refreshing individual partitions in your dataset.

     

    https://docs.microsoft.com/en-us/power-bi/connect-data/incremental-refresh-xmla

  • lbendlin's avatar
    lbendlin
    4 years ago

    "Essentially, we just want to incrementally refresh any changes to the old data, while loading in the new data. "

     

    That is exactly what incremental refresh cannot do for you.  This would be a selective or differential refresh.  As I mentioned you can fudge it by enforcing a wide enough flush-and-fill window.  For example instead of 

     

    "keep last five years and refresh last 7 days"

     

    you would specify

     

    "keep last five years and refresh last three months" 

     

    with the assumption that your data changes all happen for that window.  If you have a risk of older data changing then you need to make the window wider, or do an occasional full refresh or refresh impacted partitions. 

     

    There is that "detect data changes"  option but I haven't found it to be useful for this scenario yet as it requires a different column - which we mostly don't have.

  • lbendlin's avatar
    lbendlin
    4 years ago

    If you have that field and are confident that it does what it says then yes, you can specify it in the extra setting. That is supposed to instruct the Power BI service to refresh all partitions that fall into that range.  You will still want to validate that it does this correctly, and you don't end up with duplicate, missing or un-updated data.

     

    This article is worth reading: https://docs.microsoft.com/en-us/power-bi/admin/service-premium-incremental-refresh#override-incremental-refresh-behavior 

     

    I assume you know how to check partition refreshes with SSMS or DAX Studio?

  • lbendlin's avatar
    lbendlin
    4 years ago

    Sorry, I don't have experience beyond Premium Capacity, and no sandbox available to test other setups. Maybe someone else can chime in.

  • lbendlin's avatar
    lbendlin
    4 years ago

    Premium is a capacity, not a license.  The smallest capacity is a P1.

     

    What you can look into is PPU - Premium per user. That might work in your senario.

20 Replies

    • ROCKYDO12's avatar
      ROCKYDO12
      Helper III

      Thanks for sharing the link. I took a quick look through and this will help me a lot! What is the benifit of putting the files on sharepoint? Is there anyway around this or will a gateway work with CSV files?

      • lbendlin's avatar
        lbendlin
        Super User

        A gateway will work if needed, but it's a lot of extra effort - that gateway needs to stay up 24x7, needs to be updated every month, is very finicky if you have proxies etc etc. If you can avoid that then your solution will be much easier.

    • ROCKYDO12's avatar
      ROCKYDO12
      Helper III

      If I connect with a shared folder on local will the gateway work? Or does the gateway need to work with a local database connection.  Would I need SQL server setup on local to place the data from the shared folder to have the gateway work?

    • Laiq_Rahman's avatar
      Laiq_Rahman
      Helper I

      Hi lbendlin ,

       

      I am trying to do incremental refresh based on file name (.csv files) from sharepoint. I've tried using your link but didn't work. It's a sharepoint folder where we have all the files in this format "monthly_cost_hourly_2021-01, monthly_cost_hourly_2021-02 etc.,". I want to retain last two years of .csv files but refresh runs only for current month. Do you've anything handy based on my requirement?  

      Regards,

      Laiq

      • lbendlin's avatar
        lbendlin
        Super User

        Please open a new post if you have a different question.  In your case you need to convert the file name 

         

        monthly_cost_hourly_2021-01

         

        into a DateTime value like

         

        2021-01-01T00:00:00.000

         

        Which you can then use as a filter for RangeStart and RangeEnd.