Forum Discussion
Import Data from an Excel sheet in SharePoint
I'm trying to get data from an Excel spreadsheet stored on SharePoint.
I have tried doing this by the URL path but it cannot find at file level. The only way that seems to work, is to download the files into my documents and then uplaod into Power BI. As i will be doing this on a weekly basis this is not ideal.
Thanks
Hi andywil456,
You can import data from Excel stored in SharePoint to Power BI Desktop by using “Get Data>Web” option as follows.
Based on my test, it works as expected when I enter the URL of Excel file via the option, data is imported successfully to Power BI Desktop.
Thanks,
Lydia Zhang
17 Replies
Hi andywil456,
You can import data from Excel stored in SharePoint to Power BI Desktop by using “Get Data>Web” option as follows.
Based on my test, it works as expected when I enter the URL of Excel file via the option, data is imported successfully to Power BI Desktop.
Thanks,
Lydia ZhangHi Anonymous,
May I know where exactly did you get the URL from? I have created a web page which contains an excel file and I am using the Web data source just like the way you are dping but I don't know which URL to put and where to get it from.
Go on your sharepoint
Open the excel file with excel (desktop, not online)
It'll show a pop up with the path (but you won't be able to copy and paste)
So, once Excel is opened:
Click on File
INFO
(bottom right corner) right click on OpenFileLocation
Copy link
then paste it in powerbi AND
add "/nameOftheFile.xlsx"
The YT film explains the proces, with a better way to get the right url:
https://www.youtube.com/watch?v=gJF2e_43FRY
I wrote this a couple of years ago, but I assume it is still relevant and works with Power BI
http://exceleratorbi.com.au/consolidate-multiple-excel-files-in-sharepoint-using-powerquery/
I thought there was also a new SharePoint connector too.
This was exactly what I was looking for! Thank you!
I found this method the easier when pulling tables off a XLS into powerbi if i'm not manipulating data from multiple XLS files from a sharepoint folder.
It's easier to use this Web method then Sharepoint Folder option within PowerBi Desktop (by FAR) which is very cumbersome.
Agree!
This process needs to be well documented. I often need to share an Excel file wich serves as my database to an organizational sharepoint so others can use it and update the file. Everytime I do it I encounter so many challanges that are not related to org restrictions but mainly to the way Power BI works with sharepoint...
you may well be aware of the soultion now,
if you use Get Data and use sharepoint folder use the sharepoint site name and when in transform data navigate to the file you want this also helps when uploading the report the credentials login for scheduled refresh also
This works for me and it's a baffle why this aint documented clearly
- Create a blank query
- Paste this code and replace the obvious string with your own
let Source = SharePoint.Files("https://COMPANYNAME.sharepoint.com/sites/SITENAME/", [ApiVersion = 15]), in Source - You might get an authentication prompt. Log in using OAUTH.
- Find your file and click on "Binary" which is the first row of the table that pops up
edit: Some firms have their own "local" url so instead of COMPANYNAME.sharepoint.com the string might just be something like COMPANYNAME/sites...
To find this url you can go on your sharepoint site and it's simply written in the URL window in your browserLoading Excel Files from Sharepoint
The 'double down arrows' icon within the 'binary' column was the vital step for me. Not very intuative.
