Guidance on Tracking Employee Productivity via Email Reports in Power BI

[Thamizh__]

Hi,

I would like to clarify if it is possible to monitor employees’ day-to-day productivity through email-based reports.

Specifically:

1.Can Power BI track and analyze employee productivity data that is captured or shared via emails?

2.Is it feasible to generate customized reports from such data and present them to the CEO as per specific requirements?

3.If yes, what would be the recommended approach or best practices to implement this?

Any insights or guidance on how to structure this workflow effectively would be greatly appreciated.

Thank you in advance for your support.

[v-karpurapud]

Hi @Thamizh__ 

We have not received a response from you regarding the query and were following up to check if you had the opportunity to review the information provided. Please feel free to contact us if you have any further questions.

Thank You.

[v-karpurapud]

Hi @Thamizh__ 

Just checking in as we haven't received a response to our previous message. Were you able to review the information above? Let us know if you have any additional questions.

Thank You.

[v-karpurapud]

Hi @Thamizh__ 

I wanted to check if you’ve had a chance to review the information provided. If you have any further questions, please let us know. Has your issue been resolved? If not, please share more details so we can assist you further.

Thank You.

[v-karpurapud · Accepted solution]

Hi @Thamizh__ 

Thank you for your question on the Microsoft Fabric Community Forum.

As of now, Power BI cannot directly read emails, but you can track employee productivity data from emails using an automated workflow, as suggested by @GeraldGEmerick  and @ribisht17 .  The best approach is to use Power Automate or Outlook APIs to extract data from emails and store it in a structured source like SharePoint, SQL, or Fabric Lakehouse. Power BI can then connect to this data, clean and model it, and present customized dashboards with KPIs for leadership. This ensures an automated, secure, and scalable reporting solution for the CEO.

If you have any further questions, please let us know. we can assist you further.

Regards,

Microsoft Fabric Community Support Team.

[ribisht17]

Hi @Thamizh__

Step	Action
1. Data Extraction	Use Power Automate or Outlook APIs to extract email content (subject, body, sender, timestamp)
2. Data Structuring	Parse and store extracted data in SQL Server, Excel, or a Data Lake
3. Data Modeling	Clean and model the data in Power BI (e.g., categorize by employee, date, task type)
4. Report Design	Build dashboards with slicers, KPIs, and visuals tailored to leadership needs
5. Automation	Schedule refreshes and email delivery of reports using Power BI Service
6. Security	Apply Row-Level Security (RLS) to restrict sensitive data visibility

Regards,

Ritesh

Community Champion

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[GeraldGEmerick]

@Thamizh__ In theory, yes although you would likely need to use something like Power Automate in conjunction with Power BI. For example, you could use Power Automate to extract the productivity data from the email mailbox and, for example, dump that data into a folder. Then, Power BI could use a Folder query to ingest that data and visualize it. Is that along the lines of what you are looking for?