Giving ADMIN rights

[SparkyLab]

I am currently an Intern and have been working on a report with power bi, I am leaving after this week and will need to give admin rights to someone in the company. PowerBi is very new in my company and most don't know anything about it. What PowerBi license do you need to give others admin right and recive admin rights? 

[vicky_]

You will need at least powerBI Pro (or you can get Premium per User, but this option is more epxensive, and there's no need to if your workspace isn't Premium). Once they have a license, you can then give them admin permissions on PowerBI service: https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-roles-new-workspaces 

[SparkyLab]

Ok, I'm assuming that I will need PowerBI pro aswell to give them admin permissions? 

[Anonymous · Accepted solution]

Thanks for the reply from vicky_ , please allow me to provide another insight:

Hi, @SparkyLab 
Thanks for reaching out to the Microsoft fabric community forum.

Yes,  as vicky_  mentioned, we recommend that you have a Pro or Premium Per User (PPU) license. It is also advisable for the user taking over to have a Pro or Premium Per User (PPU) license. Here is a screenshot from the relevant documentation:

For further details, please refer to:

Share Power BI reports and dashboards with coworkers and others - Power BI | Microsoft Learn

Steps to follow:

1.Move all content to a shared workspace.

 For further details, please refer to:

Copy reports from other apps or workspaces - Power BI | Microsoft Learn
 

2.Add a new administrator to take over control.

For further details, please refer to:

Roles in workspaces in Power BI - Power BI | Microsoft Learn

3.Keep the original PBIX file for any future changes.

 For further details, please refer to:

Download a report from the Power BI service to Power BI Desktop - Power BI | Microsoft Learn

You may need to note that as the user taking over, to refresh the workspace content, you must take ownership of the dataset. To do this, you need to be a member of the workspace with edit permissions, and then click the "Takeover" button on the dataset settings page.

Here are some relevant documentation and blog posts about transferring report ownership in Power BI Service that might be helpful to you:

Transferring ownership of reports in Power BI Serv... - Microsoft Fabric Community

 Change the owner of a report - Power BI | Microsoft Learn

Of course, if you have any new discoveries or questions, please feel free to get in touch with us.
 

Best Regards,

Leroy Lu

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.