Finding Percent Complete by course by division

[rayinOz]

Hello All!

I  need help creating a chart that shows completion rate for course enrolments. This is the percentage of course status marked "complete" by course and by division. The previous employee did this manually and i'm looking for Power BI to help me do this more automatically.

I have the following relevant data columns in my data table (I have other columns such as student name, email, manager, etc):

Division

Course Name

Course Status (The data is text that is either "Complete" or "Incomplete"

Each row in the data is a course enrolment

Here is a screen grab of a chart that was created manually in excel using copy/paste and then imported into PowerBI. However, i'm looking to do this within PowerBI.

Thoughts on how to do this in PowerBI? Any help would be much appreciated.

Cheers,

Ray

[parry2k · Accepted solution]

No worries, I created a dummy data at my end, i can send you the file with formulas in it, basically in nutshell this is what I did:

created 3 measures to calculate

Total Completed

Total Completed = CALCULATE(COUNT(Student[Student]),FILTER(Student, Student[Course Status]="Complete"))

Total Courses

Total = CALCULATE(COUNT(Student[Student]))

% Completed

% Completed = [Total Completed] / [Total]

Added a column chart and added the value as below

and here is the output

You can change these formulas as per your data model and enhnace these as you feel like.

Cheers,

P

[parry2k · Accepted solution]

You are in edit query, not writing DAX formula.

As mentioned previously, go to add column tab, click conditional column and it will stratight forward from there. Try it and let me know.

[parry2k]

Hey Ray,

Can you send screen show of some sample data, it will be easy to produce that way?

Thanks,

P

[rayinOz]

Sure!

I've hidden some columns with personal data and to help fit the data on one screenshot. The column "completeincomplete" was created the converted some courses statuses that were other than Complete to Incomplete (done in excel but would be easier done in PowerBI but not sure how to do that).

Let me know if that helps,

Thanks again... Ray

[parry2k · Accepted solution]

No worries, I created a dummy data at my end, i can send you the file with formulas in it, basically in nutshell this is what I did:

created 3 measures to calculate

Total Completed

Total Completed = CALCULATE(COUNT(Student[Student]),FILTER(Student, Student[Course Status]="Complete"))

Total Courses

Total = CALCULATE(COUNT(Student[Student]))

% Completed

% Completed = [Total Completed] / [Total]

Added a column chart and added the value as below

and here is the output

You can change these formulas as per your data model and enhnace these as you feel like.

Cheers,

P

[parry2k]

Also you can add conditional column in power bi to calculate value for "complete in complete" column, it is pretty staright forward.

here are the steps:

1. Click edit queries

2. Goto "Add Column" Tab

3. Select condition column

and that is where you put the condition to calculate this column

Cheers,

P

[rayinOz]

I came up with the following but for some reason, it returns an error..

CourseStatusNew = IF(SEARCH('UoM-report'[Course Status],"Completed"),"Completed","Incomplete")

Basically what I want it to do is search the Course Status column and if it has a status of Completed, then the result is Completed, if it is anything other than complete (such as in progress or not yet started or extempted, etc) to set it as Incomplete.

Thoughts?

[parry2k]

Here is what I think you need

CourseStatusNew = IF(SEARCH("Completed", 'UoM-report'[Course Status]),"Completed","Incomplete")

[rayinOz]

Hmm... still the same error.. i've attached a screenshot... The column i want to search is Course Status... the column next to it is a manual one that was done in Excel and that i want to do away with once i get the function to work correctly in Power Bi.

[parry2k · Accepted solution]

You are in edit query, not writing DAX formula.

As mentioned previously, go to add column tab, click conditional column and it will stratight forward from there. Try it and let me know.

[parry2k · Accepted solution]

Hope this will be helpful 🙂

[rayinOz]

Thank you so much!! Yes... that worked! You've helped TREMENDOUSLY!

[parry2k]

My pleasure and glad it is working. good luck and never hesitate to ask. This community is great. Cheers!

[rayinOz]

Thanks! My next adventure is comparing course completion rates by date ranges...

ray