Forum Discussion
COUNTIFS (if) dates meet criteria
Community ChampionI have everything for you except for the exact format of the table that you want, but if that's just for reference this ought to work for you.
In Edit Query, highlight the 3 date columns, go to the Transform tab and click "Unpivot Columns"
Rename the columns "Training Type" and "Training Date"
Back in the Report, create a calculated column DateStatus (adjust logic as needed)
DateStatus =
IF (
DATEDIFF ( Training[Training Date], TODAY (), MONTH ) < 12,
"In Date",
"Out of Date"
)
Create a measure Pct Trained
Pct Trained =
DIVIDE (
CALCULATE ( COUNTA ( Training[Employee] ), Training[DateStatus] = "In Date" ),
CALCULATE ( COUNTA ( Training[Employee] ), ALL ( Training[DateStatus] ) )
)
This will give you what you need. You can create a matrix with Training Type as the rows, Dept and Training Status as the columns, and count of Employee as the value
I couldn't get Pct Trained in the matrix as well without it repeating inside each department. But if you want Pct trained for graphs, etc, this should give you the setup you need.
Hope this helps
David
Thank you so much David. I'm almost there, but I'm having some difficulties in understanting how to build the final table, similar to your last screenshot.
I'd appreciate an advice on this :)
Thanks,
Maciek
v-chuncz-msftCommunity Support
You may drag the measures below to Values.
# of staff per dept = COUNT ( Training[Employee] )
In Date = CALCULATE ( [# of staff per dept], DATEDIFF ( Training[Training Date], TODAY (), MONTH ) <= 12 )Out of date = CALCULATE ( [# of staff per dept], DATEDIFF ( Training[Training Date], TODAY (), MONTH ) > 12 )% of staff trained = DIVIDE ( [In Date], [# of staff per dept] )
Thanks, I'm getting there.
What I didn't mention was that some date fields are empty and those are considered as training not completed.
So, in the table below some training has not yet been completed.
Employee Department Fire H&S GDPR Amy Fittock Dept C 13/10/2018 05/09/2017 05/09/2017 Bernarda Chauez Dept A 01/01/2017 04/02/2018 Carlyn Preciado Dept A 01/05/2017 02/07/2018 Catrice Gayle Dept B 01/01/2017 01/11/2018 Clarita Netto Dept A N/A 04/09/2018 24/07/2018 When I unpivoted the table, all blank fields have been removed. How can I keep them so that I can count empty fields as well?
Also, some employees are not required to complete specific training and they will have something like N/A in the date field.
There's 500 employees in total. Table below represents the entire organisation, I will then break it down per dept. I suppose I will count N/As as 'completed' or I will deduct N/As from All Employees so that the true percentage is reflected in the graph.
Something like this.
Training Type All Employees In Date Out of Date Not Completed Not Required Fire 500 400 50 30 20 H&S 500 500 0 0 0 GDPR 500 495 0 0 5 Another difficulty I foresee is that not all courses are valid for only 12 months. Some are 36 months and some are just one off. I'm interested to know how I will be able to overcome this. Maybe by adding conditional column..
How can I achieve this?
Thanks,
Maciek
