Automatically export a Power BI report in PDF and send it using email

[ikramelmbarki]

I am trying to Automate a process that would export a Power BI report in PDF format and send an Email on a scheduled basis with that PDF as an attachment.

Is that possible without passing by a premium capacity?

[KiranHosakote]

Hi @ikramelmbarki @FabioFe 

To export your Power BI report to PDF with filters and slicers (with a Power BI Pro license), see https://medium.com/bi-helper/automated-distribution-of-power-bi-reports-and-dashboards-25fde6c68af0.

BI Helper is a third-party SaaS tool that automates the generation and emailing of PDF / PPTX reports from Power BI to users inside and outside your organization. 

[kulkarnipriya87]

Is it possible in Power BI Pro?

[KiranHosakote]

Yes it works with Power BI Pro. 

[v-chenwuz-msft]

Hi @ikramelmbarki ,

You can use power automate works with power bi service. But this need the report stored in reserved capacity. This means need a premium capacity. For more details, you can refer this article.

Export and email a report with Power Automate - Power BI | Microsoft Docs

The REST API is the same and you can refer to this article on the limitations of exporting to a file.

Export Power BI embedded analytics reports API - Power BI | Microsoft Docs

Or maybe try some third-part tools like javascript or python selenium to get pdf.

Best Regards

Community Support Team _ chenwu zhu

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[Greg_Deckler]

@ikramelmbarki I don't think you need Premium for that, you could use the Power BI REST API.

[ikramelmbarki]

Thanks @Greg_Deckler for your reply

There are any steps that i can follow to achieve this goal?

[Greg_Deckler]

@ikramelmbarki Sure:

1. Install Powershell

2. Read this: Power BI REST APIs for embedded analytics and automation - Power BI REST API | Microsoft Docs

3. Read this: Working with PowerShell in Power BI | Microsoft Power BI Blog | Microsoft Power BI

4. Read this: Reports - Export To File - REST API (Power BI Power BI REST APIs) | Microsoft Docs

5. Code it

[darrenfishell]

Power Automate uses the PowerBI REST API and has the same limitation. The report needs to be a dedicated capacity. See: https://learn.microsoft.com/en-us/rest/api/power-bi/reports/export-to-file#limitations

[ikramelmbarki]

Thanks a lot @Greg_Deckler  I'll try them

[FabioFe]

Did it work? How did you implement it finally? Would it be possible that you provide insights?

Best,

Fabio