topic Re: Admin portal in Service

Admin portal

giorkatz — Tue, 23 Jul 2024 06:30:35 GMT

Is there any possible way to have an output from PowerBI Service (for example a list or a table) that shows: User1 have access to workspace1, workspace2, report1, dashboard2, dataset1 | User2 have access to workspace1, workspace3, dataset3 etc. And then the other way around for example workspace1 : user1, user2 | workspace2: user1, user3 etc.

Re: Admin portal

Joe_Barry — Tue, 23 Jul 2024 09:46:47 GMT

Hi giorkatz

Within the Admin Portal you can see all workspaces.

When you click on the 3 dots beside the Workspace name, there is an option to see who has access and you can see the access level. This also translates to these users having access to the dataset.

Unfortunately there doesn't seem to be a way from the Admin portal to export who has access.

If you have access to the Power BI Rest API, you could export the data there.

https://learn.microsoft.com/en-us/rest/api/power-bi/admin/get-activity-events This will get who has viewed reports

https://learn.microsoft.com/en-us/rest/api/power-bi/datasets/get-dataset-users Ths will show you who has access to a datset and their access levels

Take a look around the documenation and see if there is a relevant API that you can use

Joe

Re: Admin portal

giorkatz — Tue, 23 Jul 2024 09:57:52 GMT

Thank you so much!! what about for each user to see where do they have access, is that possible?

Re: Admin portal

Joe_Barry — Tue, 23 Jul 2024 10:23:41 GMT

From within the Admin portal, as mentioned, you can look at each Workspace individually and see who has access.

The API offers many options, take a look through them and see what is on offer