topic Re: Sharing Reports with Microsoft 365 Group in Service

Sharing Reports with Microsoft 365 Group

NAOS — Wed, 29 Sep 2021 16:31:32 GMT

Hi all,

I'm trying to set up groups to share Power BI reports and Apps. I decided to use Office 365 groups instead of Security groups because I can let other users without access to Azure Groups to manage O365 groups from Outlook or Teams.

I was able to share Workspaces, datasets and Apps with O365 groups, but I can't share reports? What's the reason for this?

Please refrain from suggesting to share reports via PBI Apps.

Any information would be much appreciated,

NAOS

Re: Sharing Reports with Microsoft 365 Group

v-xiaotang — Mon, 04 Oct 2021 08:11:31 GMT

Hi NAOS

Kindly note,

https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards#limitations-and-considerations

Best Regards,

Community Support Team _Tang

If this post helps, please consider Accept it as the solution to help the other members find it more quickly.

Re: Sharing Reports with Microsoft 365 Group

NAOS — Tue, 05 Oct 2021 15:43:37 GMT

Hi v-xiaotang ,

That's a shame. Maintaining Security groups is a hassle compared to maintaining MS 365 groups. If I want to share a report with a Team's team, which is in turn a MS 365 group, I have to create and maintain another Security group for the report? I thought the whole point of unifying the MS platforms around MS groups was to avoid this...

Not all users get access to Security groups either, so that's not really a great solution if you want to give users control over their groups.

Re: Sharing Reports with Microsoft 365 Group

RinTinTin — Tue, 25 Apr 2023 19:22:00 GMT

Not sure if you have found a solution to this.

Here is what I do.

1) share the workspace with the "O365" group first

2) share the reports (adjust the permisions)

Re: Sharing Reports with Microsoft 365 Group

Paxro — Mon, 05 Aug 2024 17:28:05 GMT

Agreed that the ability to share with o365 Unified Groups is a business necessity (requiring a workaround). Not sure about OP, but there are often cases where access to the underlying workspace is not appropriate but an individual report needs to be shared. Agreed that an app is also not preferable, as this set of users is a minority versus the overall users who have access to the workspace (and may need or already have an app).

Re: Sharing Reports with Microsoft 365 Group

vpotamse — Tue, 28 Jul 2026 20:12:28 GMT

Hi!
Just wanted to check if any solution to the issue of not being able to share PBI reports to M365 groups is available? Thanks!