topic Re: The subscription function cannot display all the table data completely. in Report Server

The subscription function cannot display all the table data completely.

LinWeiXue — Wed, 18 Mar 2026 07:25:21 GMT

There are tables in the report, but the PPT and PDF generated by the subscription function cannot display all the table data completely. Could you tell me where the settings are to show everything in full?

Re: The subscription function cannot display all the table data completely.

Olufemi7 — Wed, 18 Mar 2026 09:21:37 GMT

Hello LinWeiXue,
There is no setting to show the full table in PPT/PDF subscriptions in Power BI. Exports use a fixed layout, so only the visible rows are included; scrollable rows are cut off

Microsoft Docs : Export reports from Power BI to PDF

Re: The subscription function cannot display all the table data completely.

tayloramy — Wed, 18 Mar 2026 13:31:36 GMT

Hi LinWeiXue,

Olufemi7 is correct.

However you can make Paginated reports, which are intended to be printed/saved as PDFs and will be able to produce a PDF that contains all rows.

What Are Paginated Reports in Power Bi? - Power BI | Microsoft Learn

Re: The subscription function cannot display all the table data completely.

cengizhanarslan — Mon, 23 Mar 2026 07:11:23 GMT

Option 1) Resize the table to fit all rows on the page
- Increase visual height and reduce row count (filters/top N)

Option 2) Create a dedicated “export page”
- Set page size (A4 / 16:9)
- Fit the entire table with no scrollbars
- Use this page for subscription

Option 3) Use Paginated Reports (pixel-perfect, multi-page tables)

Re: The subscription function cannot display all the table data completely.

v-prasare — Mon, 30 Mar 2026 09:19:51 GMT

Hi LinWeiXue,

We would like to confirm if our community members answer resolves your query or if you need further help. If you still have any questions or need more support, please feel free to let us know. We are happy to help you.

cengizhanarslan & tayloramy Thanks for you prompt response

Thank you for your patience and look forward to hearing from you.
Best Regards,
Prashanth Are
MS Fabric community support

Re: The subscription function cannot display all the table data completely.

v-prasare — Mon, 30 Mar 2026 09:20:12 GMT

Hi @LinWeiXue,

Thank you for your patience and look forward to hearing from you.
Best Regards,
Prashanth Are
MS Fabric community support