Custom Security Roles in Power BI Report Server: Managing Server Without Content Access

Maverik91 — Mon, 22 Sep 2025 16:02:13 GMT

Hi everyone!

I'm working on implementing a specific security requirement in our Power BI Report Server.

I need to create a custom security role where administrators can perform all their regular administrative tasks but cannot access or view the actual content of reports and files.

Essentially, they should be able to:

Manage server properties
Handle security settings
Manage jobs and schedules
Configure data sources
Set up subscriptions
Move or Delete report

But they should not be able to:

View report content
Access uploaded files
See the data within reports

I have already tried creating some custom roles, selecting among the various possibilities even the simple report management role. But this implicitly includes the ability to view the report itself.

thank's in advance,
Marco

Re: Custom Security Roles in Power BI Report Server: Managing Server Without Content Access

tayloramy — Mon, 22 Sep 2025 17:30:39 GMT

Hi Maverik91,

I don't believe this is possible.

Managing server properties and shared schedules is possible with the system administrator role, and that does not grant access to view reports.

Creating subscriptions, configuring data sources on a report, and moving/deleing reports all require the user have permissions to view the report.

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topic Custom Security Roles in Power BI Report Server: Managing Server Without Content Access in Report Server

Custom Security Roles in Power BI Report Server: Managing Server Without Content Access

Re: Custom Security Roles in Power BI Report Server: Managing Server Without Content Access