topic Re: How to hide sharing menu from the external user in Report Server

How to hide sharing menu from the external user

CHAND — Wed, 19 Mar 2025 22:56:29 GMT

Hi,

I need to have external users view this report. As part of it, we have Power BI ( Pro) and then I have enabled Power BI B2B to external users. External user is assigned to Pro. In actual production ,we plan to have Premium and the external user wont be assigned any license. When I created a pagianted report and then assigned this user to the app, the user is able to see few things in the menu like Embed, Generate Link and Enable Preview Options. The user is not liking this option. So, I need a way to disable these. How can I achieve this ? Please suggest.

Re: How to hide sharing menu from the external user

lbendlin — Wed, 19 Mar 2025 23:43:40 GMT

In actual production ,we plan to have Premium and the external user wont be assigned any license.

none of this is possible. You will NOT be able to purchase Premium capacities, and external users WILL need a Pro license.

Re: How to hide sharing menu from the external user

CHAND — Thu, 20 Mar 2025 21:05:21 GMT

we have a production tenant which is premium. I am doing this proof of concept on another tenant which only has Pro. hence, I needed Pro for the external user.

For external b2b using power bi, I thought the tenant having premium should suffice.

Just checked the documetation, it looks like the end user can be given fabric free license. ?

Distribute content to external guest users with Microsoft Entra B2B - Power BI | Microsoft Learn

Re: How to hide sharing menu from the external user

lbendlin — Thu, 20 Mar 2025 23:54:25 GMT

What the documentation doesn't make clear is that you need to invite those external users as guests into your AAD, which makes them pseudo internal users that indeed do not need a Pro licenses. But they have to authenticate with the new credentials.

Re: How to hide sharing menu from the external user

CHAND — Fri, 21 Mar 2025 02:18:40 GMT

yes, that is the plan to have them as guest users.

but that shouldn't have the menus show up like this?

Re: How to hide sharing menu from the external user

lbendlin — Sun, 23 Mar 2025 19:40:04 GMT

Once they are guest users they will see the same UI adornments as your internal users.

Re: How to hide sharing menu from the external user

Anonymous — Thu, 08 May 2025 08:27:55 GMT

Hi CHAND,

Just following up to see if the solution provided was helpful in resolving your issue. Please feel free to let us know if you need any further assistance.

If the response addressed your query, kindly mark it as Accepted Solution and click Yes if you found it helpful — this will benefit others in the community as well.

Best regards,

Prasanna Kumar