topic Re: Is it not possible to publish reports from your workspace to free users (I am a Pro license) in Report Server

Is it not possible to publish reports from your workspace to free users (I am a Pro license)

soldier_rong — Wed, 07 Dec 2022 09:22:34 GMT

Hi Bro,

Hope you are well.

As the title says, do I have to create a new workspace before I can put my report in this new workspace, and then publish this report to free users in the new workspace?
Also, can I set the user to come in and open the link to my report to display it full screen?

Thanks in advance.

BR,

Soldier

Re: Is it not possible to publish reports from your workspace to free users (I am a Pro license)

Anonymous — Thu, 08 Dec 2022 02:14:27 GMT

Hi soldier_rong ,

There are two scenarios that you can consider.
1. If you as a Pro user want to share a report to a Free user, the prerequisite is that the workspace where your report is located must be assigned Premium capacity (requiring the purchase of a P SKU), otherwise it is not supported.

2. If you don't want to buy extra Premium capacity, then you can consider Publish to web feature, Free users can view your report normally, but it means anyone who has the link to the report can view the report, please make sure your content doesn't contain any sensitive and private information.

Publish to web from Power BI - Power BI | Microsoft Learn

Best regards.
Community Support Team_ Caitlyn

Re: Is it not possible to publish reports from your workspace to free users (I am a Pro license)

soldier_rong — Thu, 08 Dec 2022 02:30:26 GMT

Hi Anonymous ,

Cool, thanks. BTW, could I know If a report is published to the web, will the data permissions set in the report remain in effect? For example, AU users can only see AU data, will this data permission still be effective on the web?

Thanks again.

BR,

Soldier

Re: Is it not possible to publish reports from your workspace to free users (I am a Pro license)

Anonymous — Thu, 08 Dec 2022 02:34:48 GMT

Hi soldier_rong ,

No, These settings will not take effect.

When you use Publish to web, anyone on the Internet can view your published report or visual. Viewing requires no authentication. It includes viewing detail-level data that your reports aggregate.

Reports using row-level security aren't currently supported or available with Publish to web.

Best regards.
Community Support Team_ Caitlyn

Re: Is it not possible to publish reports from your workspace to free users (I am a Pro license)

soldier_rong — Thu, 08 Dec 2022 02:43:08 GMT

Noted with thanks~~

Have a great rest of your day!