Refresh Failure Alert for Multiple Dashboards

ChandanJha25 — Tue, 17 May 2022 08:54:34 GMT

Hello Team,

I took charge of a BI engineering function having around 400 dashboards. I noted that for the scheduled refresh failures, the emails were going to the individual folks causing lot of bottlenecks in terms of operations.

Instead of adding the email group(security enabled email group), is there a way to put this across all dashboards in one go. It will save the team their previous time and will also get an edge in creating a utlity to be used in future.

Thanks in advance!!

Chandan Jha

Re: Refresh Failure Alert for Multiple Dashboards

v-luwang-msft — Fri, 20 May 2022 08:11:33 GMT

Hi ChandanJha25 ,

If you use this query (connected to your PBI report server) in an SSRS report and schedule the SSRS to email out the failures:

WITH cte_LastRefresh AS ( SELECT MAX(SubscriptionHistoryID) AS SubscriptionHistoryID ,SubscriptionID FROM dbo.SubscriptionHistory WHERE [Status] = 2 GROUP BY SubscriptionID ) SELECT c.Name as [Report Name] --rs.scheduleid ,c.path as [Report Path] ,sub.[Description] as [Schedule Name] --,sub.[LastStatus] as [Last Status] ,SUBSTRING(sh.Details,CHARINDEX('Message":"',sh.Details)+10,200)+ '...' AS [Error Detail] --CASE WHEN sub.[InactiveFlags] = 0 THEN 'Enabled' -- WHEN sub.[InactiveFlags] = 128 THEN 'Disabled' -- ELSE 'Other' --END as [Enabled] --,sub.[EventType] as "Event Type" ,CONVERT(Varchar(17),sub.[LastRunTime],113) as [Last Run Time] ,SUBSTRING(u_own.UserName,CHARINDEX('\',u_own.UserName)+1,10) as [Created by] ,SUBSTRING(u_mod.[UserName],CHARINDEX('\',u_mod.[UserName])+1,10) as [Modified by] ,CASE WHEN jsch.next_run_date = 0 THEN '-' ELSE Convert(Varchar(17),msdb.dbo.agent_datetime(jsch.next_run_date, jsch.next_run_time),113) END as [Next Run Time] --,CASE c.[Type] WHEN 2 THEN 'SSRS' -- WHEN 5 THEN 'Data Source' -- WHEN 7 THEN 'Report Part' -- WHEN 8 THEN 'Shared Dataset' -- When 13 Then 'Power BI' -- ELSE 'Other' -- END AS "ReportType" ,sub.LastStatus FROM [dbo].[Subscriptions] sub INNER JOIN dbo.[Catalog] c ON sub.report_oid = c.itemid INNER JOIN [dbo].Users u_own ON c.CreatedByID = u_own.UserID INNER JOIN [dbo].Users u_mod ON c.ModifiedByID = u_mod.UserID INNER JOIN dbo.ReportSchedule rs ON sub.SubscriptionID = rs.SubscriptionID INNER JOIN cte_LastRefresh lr ON rs.SubscriptionID = lr.SubscriptionID INNER JOIN dbo.SubscriptionHistory sh ON lr.SubscriptionHistoryID = sh.SubscriptionHistoryID LEFT OUTER JOIN msdb.dbo.sysjobs j ON CAST(rs.ScheduleID AS VARCHAR(100)) = j.name LEFT OUTER JOIN msdb.dbo.sysjobschedules jsch ON j.job_id = jsch.job_id WHERE 1=1 AND sub.LastStatus like '%failed%' AND jsch.next_run_date <> 0 AND Convert(smalldatetime,msdb.dbo.agent_datetime(jsch.next_run_date, jsch.next_run_time)) > getdate() order by 2

To learn more details ,refer:

https://community.powerbi.com/t5/Report-Server/Being-alerted-to-scheduled-refresh-failures/m-p/2311909

Best Regards

Lucien

Re: Refresh Failure Alert for Multiple Dashboards

v-luwang-msft — Wed, 25 May 2022 07:24:01 GMT

Hi ChandanJha25 ,

Has your problem been solved, if so, please consider Accept a correct reply as the solution or share your own solution to help others find it.

Best Regards
Lucien

topic Re: Refresh Failure Alert for Multiple Dashboards in Report Server

Refresh Failure Alert for Multiple Dashboards

Re: Refresh Failure Alert for Multiple Dashboards

Re: Refresh Failure Alert for Multiple Dashboards