topic Re: Hide certain bookmarks from users in Report Server

Hide certain bookmarks from users

Anonymous — Thu, 15 Apr 2021 10:48:40 GMT

Is it possible to hide certain bookmarks from users when a report is published to the report server? I have some bookmarks that are set up in conjunction with buttons to show/hide visuals. I dont want users to be able to 'View' them from the bookmarks pane. I only want them to be able to select bookmarks that ive created to help tell data stories. Is it possible to do this?

Re: Hide certain bookmarks from users

lbendlin — Sat, 17 Apr 2021 00:03:16 GMT

If you make it harder for your users to consume your report they will go elsewhere. Maybe you can find a different solution.

Re: Hide certain bookmarks from users

Anonymous — Mon, 19 Apr 2021 06:47:37 GMT

@Anonymous

It is not supported, you may vote the existing idea: Microsoft Idea · Control which bookmarks are viewable in the service (powerbi.com)

Paul Zheng _ Community Support Team
If this post helps, please Accept it as the solution to help the other members find it more quickly.

Re: Hide certain bookmarks from users

Anonymous — Wed, 21 Apr 2021 07:05:42 GMT

@lbendlin

Im not sure youve understood my post. Im not making it harder for users to use the report. They activate the bookmarks by clicking buttons on the report canvas. The bookmarks are created to help the mechanics of the report. They arent dsigned to be accessed from the bookmarks pane, so id like to hide them. I understand that this however is not currently possible.

Re: Hide certain bookmarks from users

Anonymous — Tue, 27 Apr 2021 14:32:48 GMT

You've given a similar "don't do this; find a different solution" response to a query of mine in the past. And in both cases, you also misunderstood the question/use case.

It's not a helpful response.

Re: Hide certain bookmarks from users

lbendlin — Tue, 27 Apr 2021 14:51:07 GMT

Thank you for the feedback.

Re: Hide certain bookmarks from users

AbhiSSRS — Wed, 28 Apr 2021 18:55:51 GMT

I keep such bookmarks in a seperate group "Internal" or something that users get to know that its not for them

Re: Hide certain bookmarks from users

bdl5119 — Wed, 25 May 2022 10:04:31 GMT

You can group your bookmarks and from the Format Navigator and then chose which group to show. In the screenshot below, I am only showing bookmarks in Group 2 instead of the default selection (All):

Re: Hide certain bookmarks from users

EthHKing — Thu, 25 Aug 2022 16:56:43 GMT

This is an awesome workaround. Thank you so much😊

Re: Hide certain bookmarks from users

OscarOtto — Wed, 12 Oct 2022 08:44:57 GMT

Hi,

Probably my inexperience, but where do I find this Format Navigator where I can choose which Bookmark Groups to show? I can't find this option anywhere... Thanks!

Regards, Oscar

Re: Hide certain bookmarks from users

Ash2022 — Tue, 01 Nov 2022 14:35:04 GMT

I am certain that you didn't get the question right, this has nothing to do with "Bookmark Navigator" which you can manage what tabs/buttons/bookmarks group or all to show/use.
This question is about the bookmarks itself, there is no way to hide it and there is certainly no workaround it at the moment. I encourage you and the readers to vote for this feature to be added to Power BI which is very important in my belief. Here is the link for the Idea to vote. Thank you.

Microsoft Idea · Control which bookmarks are viewable in the service (powerbi.com)

Re: Hide certain bookmarks from users

Ash2022 — Tue, 01 Nov 2022 14:40:23 GMT

That would be fine as a workaround if Power BI allows Groups inside groups. as when I have several bookmarks from all pages, I group it to pages, otherwise it is just chaos, but Power BI won't allow to add all these groups under another group like "Internal" and that won't solve the real problem which if you try to hide it from the users. but your idea is no bad if the report developer has only few bookmarks without a group.

Re: Hide certain bookmarks from users

denxx34 — Thu, 15 Jun 2023 08:05:07 GMT

Me too... where is the options?