topic Re: Power BI Embedded Pricing || Users Count in Developer

Power BI Embedded Pricing || Users Count

lovishsood1 — Tue, 27 May 2025 07:05:50 GMT

Hi,

My Client wants to implement Power BI Embedded.

I have read the docs and everything Pricing Calculator, but I'm still unsure how many USERS will be able to access that Power BI Embedded Report.

So many mixed responses from CHATGPT and other forums.

I just want to understand if I buy A1 Capacity for my client :
1. How many users will be able to access that report? (Max. Limit)

2. How is concurrency going to impact? If at a time, 3-5 users are opening the report, will cthe lient face any performance issues?

Assumptions: The Dataset size is not more than 1 GB.

Re: Power BI Embedded Pricing || Users Count

Cookistador — Tue, 27 May 2025 07:31:52 GMT

Hi @lovishsood1

There is no fixed "maximum user limit" for Power BI Embedded A1 capacity. This is the crucial point that often causes confusion.

Instead, the A1 capacity provides a certain amount of computational power (1 vCore and typically 3 GB of RAM for the dataset in memory). The number of users it can support concurrently and effectively depends entirely on:

Report Complexity:
- Number of visuals on a page.
- Complexity of DAX measures.
- Number of tables and relationships in your data model.
- Use of RLS (Row-Level Security), which can add overhead

My advise would be to Start with A1 for Testing: It's reasonable to start with an A1 for initial testing and development. Power BI Embedded is "pay-as-you-go," so you can easily scale up or down.

The following links contain some useful information

https://learn.microsoft.com/en-us/power-bi/developer/embedded/embedded-faq

Here how to assesee your capacity:

https://learn.microsoft.com/en-us/power-bi/developer/embedded/load-assessment-planning-tool

Re: Power BI Embedded Pricing || Users Count

Anonymous — Fri, 30 May 2025 13:30:33 GMT

Hi @lovishsood1,

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