topic HELP Please: Show the Data But Not All the Details (Data Filtering Based on USERPRINCIPALNAME?) in DAX Commands and Tips

HELP Please: Show the Data But Not All the Details (Data Filtering Based on USERPRINCIPALNAME?)

AnnaWho — Wed, 06 Dec 2023 17:27:19 GMT

Hello,

I have a table that shows production and I would like all employees to see everyone's production but only see their own name (the rest of the names should be blank). This I have achieved using this DAX below. However, if the user logged in is a supervisor (the Employees table has a Supervisor column with a Yes or No value), there should be no filters and he/she should see all data. In the screenshot below, if Princess Leia is a supervisor, she should see all the Employee Names. Also, the supervisor may or may not have production numbers in the table. Any suggestions for how to do this? I would appreciate any help please.

EmployeeName =

IF(

SUM('Production'[Quantity])

SELECTEDVALUE('Employees'[LogInEmail])=USERPRINCIPALNAME(),

SELECTEDVALUE('Employees'[Name])

)
Here's how it looks - Darth Vader is the user currently logged in. After I took this screenshot, I made Darth Vader a Supervisor and I want all the Employee Names to display instead of just his own name.

Data tables:

Employees:

Production:

I thought about maybe having a separate Supervisor table that contains a list of supervisors?

Thanks in advance!

Re: HELP Please: Show the Data But Not All the Details (Data Filtering Based on USERPRINCIPALNAME?)

lbendlin — Sun, 10 Dec 2023 21:50:16 GMT

You need two copies of your fact table. One table is visible without names. You create measures for "Mine" and "Others". The other table is hidden and has the names. Use RLS to control access to the hidden table.

Re: HELP Please: Show the Data But Not All the Details (Data Filtering Based on USERPRINCIPALNAME?)

AnnaWho — Mon, 11 Dec 2023 15:33:01 GMT

Thanks! Do you know how I would go about using RLS to access to access the hidden table? When I tried this, it still filtered the hidden the table and only showed me my data. I think it's because under Manage Roles, my table filter is [LogInEmail] = USERPRINCIPALNAME()? Do you know what I should use? I'm fairly new at Power BI & DAX... appreciate any help.

Re: HELP Please: Show the Data But Not All the Details (Data Filtering Based on USERPRINCIPALNAME?)

lbendlin — Mon, 11 Dec 2023 18:51:44 GMT

This article may help you Managing hierarchical organizations in Power BI security roles - SQLBI