Forum Discussion
User Report Access for all reports
Hi ,
I have nearly 200 reports in our Power BI Report server, i'm aware of providing report access by opening individual reports (inside Manage & security) but is there any option to provide access in 1 step to access all 200 reports rather than opening all reports.
Kindly advice.
Thendral_ wrote:
This solution will work for global folder accessing user but when am going particular report access for an user, folder level access will not be helpful( all reports will be visible).
So what exactly is your requirement? You said you had 200 reports and you wanted to give users access to these reports.
If you have a mixture of reports in your folders and you want users to see some but not others then the only other way to do this is to get a security group created in active directory. Then in each of these 200 reports you grant access to this group, then just add any users that need access to this set of reports to the AD group.
6 Replies
Workspace access does not apply to Report Server, that is only for the online service (app.powerbi.com).
I don't normally assign rights to individual reports as it gets too hard to manage. I usually click on the "Manage Folder" button in the top right and assign permissions at the folder level. Then you can just add users or AD groups to the folder. If you have already setup individual security rights on some reports you would need to go back into the security settings for the report and click on the "use same security as parent folder" button
Thanks d_gosbell , I have to pay more attention to which forum all these posts are in!! 😕
Thendral_ wrote:
This solution will work for global folder accessing user but when am going particular report access for an user, folder level access will not be helpful( all reports will be visible).
So what exactly is your requirement? You said you had 200 reports and you wanted to give users access to these reports.
If you have a mixture of reports in your folders and you want users to see some but not others then the only other way to do this is to get a security group created in active directory. Then in each of these 200 reports you grant access to this group, then just add any users that need access to this set of reports to the AD group.
Thendral_ If they are all part of a single workspace and you don't need RLS...
Otherwise, maybe automation via the Power BI REST API?
Thendral_ , if they are in workspace you can give access to workspace.
https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-new-workspaces
Otherwise, you can give access via normal route -https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards
refer:https://docs.microsoft.com/en-us/rest/api/power-bi/users/refreshuserpermissions
