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P0werBIn00b's avatar
P0werBIn00b
Icon for Helper I rankHelper I
2 years ago
Solved

Share Reports in Power BI Report Server

Hello Community,

Thank you in advance for giving your time.

 

I have reports in the Power BI Report Server which I can access using my Windows account. And, from my understanding it uses Windows AD, and any user on my machine can access the reports if I give permission. However, I cannot create any new users with PBIRS limiting it to only users who have an account in my machine. Creating separate users for each person who accesses the report seems too much work.

 

I found that I can update rsreportserver.config for custom authentication but couldn't understand it. If I want to provide access to users without having to create an account for each into the PBIRS host machine. How can I do that? 

 

Report Server
User Management in Report Server
  • d_gosbell's avatar
    d_gosbell
    2 years ago

    Power BI Report Server is usually installed on a server, not on your local desktop. And it's usually joined to a windows domain and you can then just add users or groups from that domain. It's not normal to create accounts on the machine hosting Report Server.

  • d_gosbell's avatar
    d_gosbell
    2 years ago

    So then why are you using the on-prem Report Server? The cloud version is cheaper and has more functionality and will integrate natively with your O365 logins

6 Replies

  • d_gosbell's avatar
    d_gosbell
    Icon for Super User rankSuper User
    2 years ago

    Power BI Report Server is usually installed on a server, not on your local desktop. And it's usually joined to a windows domain and you can then just add users or groups from that domain. It's not normal to create accounts on the machine hosting Report Server.

    • P0werBIn00b's avatar
      P0werBIn00b
      Icon for Helper I rankHelper I
      2 years ago

      Thank you for your response d_gosbell,

      If I haven't joined any windows domain, can I share the reports with other users??? If yes how?

       

      Edit: I read a few articles and from my understanding, I can use custom authentication if I don't have Windows Domain, is that right?? If that's true, some tutorial videos or sample codes would be appreciated.

       

      Thank you!!!

      • d_gosbell's avatar
        d_gosbell
        Icon for Super User rankSuper User
        2 years ago

        What mechanism are you using to identify users in your enterprise without a domain? How do you authenticate users at the moment for things like shared network drives or internal web based applications?