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Raghav_Singh's avatar
Raghav_Singh
Frequent Visitor
8 years ago

Distributing Power BI Dashboards to External Users

What would be the best way to distribute reports to users that do not have a Power BI account?

 

I'm creating dashboards that I'd like to share with users outside my organization. There would be several thousand such users. I would prefer not to send the link to the report and share just the dashboard. Can I ask them to get a free account in order to open the dashboard? I tried using the tiles add-in for Powerpoint and Excel but it does not work reliably. 

Sharing dashboards

6 Replies

  • v-qiuyu-msft's avatar
    v-qiuyu-msft
    Community Support
    8 years ago

    Hi Raghav_Singh,

     

    Do you mean share dashboard in Power BI service rather than in on-premise Power BI report server? 

     

    With sharing a dashboard, you and your recipients need a Power BI Pro license, or the content needs to be in a Premium capacity. As the recipients don't have Power BI account, you can publish the report to web if the report doesn't have sensitive data, see: https://docs.microsoft.com/en-us/power-bi/service-publish-to-web. Or you can print the dashboard: https://docs.microsoft.com/en-us/power-bi/service-print

     

    Best Regards,
    Qiuyun Yu 

    • Raghav_Singh's avatar
      Raghav_Singh
      Frequent Visitor
      8 years ago

      Thanks for the suggestions. We have a premium license. What we're trying to do is distribute dashboards that are customized to client needs, built from a single report.  Can we ask clients to sign up for a free license so we can send them the dashboards instead of a link?

      • bvenu2712's avatar
        bvenu2712
        Helper I
        8 years ago

        Hi Raghav_Singh

         

        I need your help, on how to add/invite external users who are not part of our domain to use Power BI dashboards?

         

        Thanks,

        Venu Bolla