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samblackshaw28's avatar
samblackshaw28
Icon for Helper I rankHelper I
1 year ago
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Sharing Reports

Hi,   For context, I have been learning Power BI for around a year and recently have become a microsoft Power BI Data Analyst Associate.   I am ready to start producing reports for people within ...
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  • rohit1991's avatar
    rohit1991
    1 year ago

    Hi samblackshaw28 

     

    There isn’t a free way around this - to view reports in the Power BI Service, each user needs a Pro licence, or the reports must be hosted in a Premium/Fabric capacity so free users can access them. Premium is only cost-effective at larger scale, and PPU (Premium Per User) still requires every viewer to have it, so the realistic options today are either Pro licences for all report viewers or moving to Premium/Fabric if your company wants broader access. Otherwise, you’d need to share static exports (PDF/Excel), but those won’t be interactive.

rohit1991's avatar
rohit1991
Icon for Super User rankSuper User
1 year ago

Hi samblackshaw28 

 

There isn’t a free way around this - to view reports in the Power BI Service, each user needs a Pro licence, or the reports must be hosted in a Premium/Fabric capacity so free users can access them. Premium is only cost-effective at larger scale, and PPU (Premium Per User) still requires every viewer to have it, so the realistic options today are either Pro licences for all report viewers or moving to Premium/Fabric if your company wants broader access. Otherwise, you’d need to share static exports (PDF/Excel), but those won’t be interactive.

samblackshaw28's avatar
samblackshaw28
Icon for Helper I rankHelper I
1 year ago

Thanks Rohit,

 

I thought this would be the case. It's ashame really, it makes Power BI less feesible for smaller companies like mine. It's understandable to need a licence to create and share reports, but to view them should be free in my opinion.

 

Thanks for your help!