Forum Discussion
Sharing report with 2000+ external users
Hello,
Is there any limitations to share a report with a large number of external users ? (2000+ in my case)
What would be the most efficient method to share, set RLS for all users and deal with the maintenance in that case ?
Thank you very much,
Arnaud
Is your report in Premium capacity workspace? else all these 2000 users will need a pro license which may not be optimal!
You may need to push your reports to an app and share with B2B groups created in AAD.
https://docs.microsoft.com/en-us/power-bi/admin/service-admin-azure-ad-b2b
PS: In case you wish to send PDFs simply there is this new Power Automate approach worth considering :
4 Replies
Is your report in Premium capacity workspace? else all these 2000 users will need a pro license which may not be optimal!
You may need to push your reports to an app and share with B2B groups created in AAD.
https://docs.microsoft.com/en-us/power-bi/admin/service-admin-azure-ad-b2b
PS: In case you wish to send PDFs simply there is this new Power Automate approach worth considering :
Yes your RLS would apply to the guest users too added in your AD. In case your data source is SSAS you may need to use Map User is Gateway settings to map them to an internal ID for access.