Forum Discussion
Report Sharing
There are several methods.
Free
Export to PDF: https://learn.microsoft.com/en-us/power-bi/collaborate-share/end-user-pdf?tabs=powerbi-service
In Power BI Desktop or in Power BI Service export the file to PDF
Share PDF with your users.
You can also set up a Subscription to auto email users pdf (Premium Per user plus liscence)
https://learn.microsoft.com/en-us/power-bi/collaborate-share/end-user-subscribe?tabs=creator
Export or embedd to Power Point: https://learn.microsoft.com/en-us/power-bi/collaborate-share/end-user-powerpoint
Publish to Power BI
Export to Power Point similar to a PDF
Or Embedd the Power BI report into the Power Point for live presentations
Share the PBIX file:
Create the Report
Send PBIX file to end user (will need Power BI Desktop installed)
Publish to web: https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-publish-to-web
Authorised user can create free embedd code
Anyone with the link can access
Should not be used with sensitive data
Example: https://www.devon.gov.uk/roads-and-transport/safe-travel/road-safety/collision-data/
Pro or Premium per user
Direct sharing: https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards
Publish the report to Power BI Service (Pro user)
Then click share and enter the email addresses or groups of the target users (Pro users)
They get an email and click the link to Open the Power BI report within Power BI Service
https://learn.microsoft.com/en-us/power-bi/collaborate-share/end-user-shared-with-me
SharePoint/Portal Embedded Sharing:
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-embed-report-spo
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-embed-secure
Publish the report to Power BI Service (Pro user)
Add users to the allowed list (Pro users)
Embed the Report in a SharePoint site or portal using the iFrame
Users will be prompted to sign into the account when on the page with the iFrame
Other methods not per user:
Using Embedded directly into your own application:
https://azure.microsoft.com/en-gb/pricing/details/power-bi-embedded/
Then if you have a Premium Fabric server you have the same as above but the ability to share from a Pro user to free users.
https://learn.microsoft.com/en-us/fabric/enterprise/powerbi/service-premium-what-is