Forum Discussion

RMV's avatar
RMV
Icon for Helper V rankHelper V
9 years ago

Prevent export underlying data

Hi,   Can we prevent people whom we shared the dashboard with to export the underlying data from the dashboard & from the report?   Regards,
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Anonymous's avatar
Anonymous
Not applicable
9 years ago

RMV Yes. You can do this in Settings -> Admin Portal -> tenant settings -> Export Data

You can disable it for the entire tenant, or keep the functionality alive for a group of users while disabling it for others.

You need to be either an O365 admin or Power BI Administrator (Role applied by the O365 admin) in order to see "Admin Portal" under your Power BI settings (wheel icon) on the header.

MikeGutty's avatar
MikeGutty
Frequent Visitor
8 years ago

I only seem to have the ability to turn it on/off for the entire organization and would like to add in a specific group of users who can export data, is there some setting I have missed?

Thanks

Mike

  • MikeGutty's avatar
    MikeGutty
    Frequent Visitor
    8 years ago

    Sorry I have had another look at this and found how to do this - Sorry to mess you about

    • Anonymous's avatar
      Anonymous
      Not applicable
      7 years ago

      Hi I have the same problem, I want to keep the option for the users to download summarised data but not underlying ones. 

       

      My main focus is the data tables; I want users to be able to download only the data & fields I have included in the table, not the fields I have excluded 

       

      Filters of course work fine 

       

      thanks 

    • Anonymous's avatar
      Anonymous
      Not applicable
      7 years ago

      Hey 

      I have the same issue 

      My main focus is data tables

      I want users to be able to export all the fields I have included in the table (i guess that s the summarized data) but not the underlying data. 

       

      The underlying data includes many columns I do not want users to have access to 

       

      Can you please let me know how you solved that?

       

      thanks in advance 

      Panos 

    • Anonymous's avatar
      Anonymous
      Not applicable
      7 years ago

      Hey 

      I have the same issue 

      My main focus is data tables

      I want users to be able to export all the fields I have included in the table (i guess that s the summarized data) but not the underlying data. 

       

      The underlying data includes many columns I do not want users to have access to 

       

      Can you please let me know how you solved that?

       

      thanks in advance 

      Panos 

      • Anonymous's avatar
        Anonymous
        Not applicable
        7 years ago

        Anonymous, if you have a a pie chart visual a matrix visual with a sum, total, avg, etc. you can turn off visual headers for those visuals. In August, Microsoft introduced the ability to turn off headers for each visual so that you can't export or put things in focus mode. This is a good way to block that from happening. If you have a table visual with no sum in the columns, you can keep the visual header on because it won't give you the option to export underyling data anyways. You'll see the headers when developing in Desktop, but otherwise when published they will disappear. This has helped me a ton! 

         

        Hope this helps re. :) 

         

        -Aris