Forum Discussion
cheid_4838
Helper IV
1 year agoExport Underlying Data is not exporting all columns
I have a matrix visual (below) that is summarizing purchase orders by driver manager. When I or anyone else goes to export underlying data within the workspace app all the fields show up, but the PO...
- 1 year ago
cheid_4838 Possbile reasons
: Column Is Hidden in the Data Model- If PO Amount is marked as hidden in the model (even if used in visuals), it won’t show up in the export.
- Fix: Open Power BI Desktop → Model view → Check if PO Amount is hidden. If so, unhide it.
2. Column Is a Measure, Not a Raw Field
- If PO Amount is a DAX measure rather than a column, it won’t appear in the “underlying data” export—only in “summarized data.”
- Fix: Use “Export summarized data” instead, or create a calculated column if appropriate.
3. Data Type Limitations
- Power BI sometimes excludes non-text columns from underlying data exports unless they’re directly used in the visual.
- Fix: Try converting PO Amount to text (if feasible) or ensure it’s explicitly referenced in the visual.
4. Many-to-Many Relationship Complexity
- Many-to-many relationships can cause ambiguous filter contexts, which may lead Power BI to exclude certain fields during export.
- Fix: Try simplifying the relationship or use DAX to clarify the context (e.g., TREATAS, USERELATIONSHIP).
5. Field Not Directly Used in the Visual
- Only fields used in the visual or directly related to it are included in the export.
- Fix: Add PO Amount to the matrix—even if hidden visually—to force inclusion.
anilgavhane
Super User
1 year agocheid_4838 Possbile reasons
: Column Is Hidden in the Data Model
- If PO Amount is marked as hidden in the model (even if used in visuals), it won’t show up in the export.
- Fix: Open Power BI Desktop → Model view → Check if PO Amount is hidden. If so, unhide it.
2. Column Is a Measure, Not a Raw Field
- If PO Amount is a DAX measure rather than a column, it won’t appear in the “underlying data” export—only in “summarized data.”
- Fix: Use “Export summarized data” instead, or create a calculated column if appropriate.
3. Data Type Limitations
- Power BI sometimes excludes non-text columns from underlying data exports unless they’re directly used in the visual.
- Fix: Try converting PO Amount to text (if feasible) or ensure it’s explicitly referenced in the visual.
4. Many-to-Many Relationship Complexity
- Many-to-many relationships can cause ambiguous filter contexts, which may lead Power BI to exclude certain fields during export.
- Fix: Try simplifying the relationship or use DAX to clarify the context (e.g., TREATAS, USERELATIONSHIP).
5. Field Not Directly Used in the Visual
- Only fields used in the visual or directly related to it are included in the export.
- Fix: Add PO Amount to the matrix—even if hidden visually—to force inclusion.