Forum Discussion
App/App Workspace confirmation required please?
Hi,
I have the following scneario and would like some confirmation on how to provide access to the users based on their usage, please.
The user DanA creates an AppWorkspace (AW) named 'WorldSales'. The AW is Private and Members can edit Power BI content the AW's content. DanA is an Admin user in this AW. There are no other users at this time.
The DanA account has developed a report named 'SalesByCountry', within his Desktop environment. The DanA account then publishes the 'SalesByCountry' report to the 'WorldSales' AW.
Below are the user requirements and underneath that is, in red, is how I would grant the access. Please can you confirm if this is the correct practice:
-- 1 user would like to be able to create new reports from the published 'SalesByCountry' report's dataset and look to create dashboards from those newly created reports.
--This 1 user will need to be added to the 'WorldSales' AW as an Admin user. This will provide them with the access they need. Being added to the AW they will need to be Power BI Pro users. Is this the right access and info?
--2 users would like to be able to see the content of the newly created reports being developed within the AW but do no more than this. They do not want to help develop the report, or refresh the dataset, or amend the AW users access.
--These 3 users will need to be added to the 'WorldSales' AW as Member users. This will provide them with the access they need. Being added to the AW they will need to be Power BI Pro users. Is this the right access and info?
--3 users would like to amend the published 'SalesByCountry' reports by changing the visuals (say, from a bar-chart to a pie-chart).
--These 3 users will need to be added to the 'WorldSales' AW as Admin users. This will provide them with the access they need. Being added to the AW they will need to be Power BI Pro users. Is this the right access and info?
--5 users would like to be able to refresh the 'SalesByCountry' report, and the newly created reports from the published dataset, although those wanting to refresh it are not the 2 users that developed the new reports.
--These 5 users will need to be added to the 'WorldSales' AW as Admin users. This will provide them with the access they need. Being added to the AW they will need to be Power BI Pro users. Is this the right access and info?
--10 users would like to do nothing more than add/remove/edit the users in the 'WorldSales' AW.
--These 10 users will need to be added to the 'WorldSales' AW as Admin users. This will provide them with the access they need. Being added to the AW they will need to be Power BI Pro users. Is this the right access and info?
--15 users just want to be able to view the report and do no more than that.
--Do these 15 users need to be added to the AW as Member users, or not added to the AW but instead when the App is published those user's email address should be included on the 'Access' tab's address list? If they are to be added as Member users then they will need a Power BI Pro license, but if they are to be just added to the 'Access' tab's address list then they can just be Power BI Free users?
Please confirm, or correct, my approach above??
Thanks in advance.