Forum Discussion
Sharing Reports
I want to publish a report I made on my desktop and share it with a colleague. This is a report, not a dashboard.
It seems absurdly unintuitive to do this.
Is it possible in the free version, or is Pro needed?
Or is there some way to publish it as a dashboard from the desktop?
Anonymous Erm - I would have proposed to publish the report to his own PBI account, create a PBI group, then either a) create content pack and import report into group or b) upload PowerBI file into group.
Did you exclude that on purpose or did I miss sth here? :o
// Was he referring to the desktop app only?
14 Replies
Assuming you understand this: A Dashboard tile when clicked will send the user to your report, where they can see all the pages.
Here are all your options:
1) Send them the PBIX file
2) Read Only Option - push the report to the Service, Pin a visual to a dashboard, and share the dashboard with your colleague.
3) Read/make personal copy - Push the report to the Service, Create a Content Pack with only your report, give your colleague access to the Content Pack, and have him connect to the content pack.
There is no direct capability to share a report in the same "Read Only" way as when viewed via the shared dashboard mechanism.
Thanks. I guess I will pin the visuals...
But I still don't understand why aren't reports made sharable like dashboards? I don't get the reasoning. It makes the desktop app useless for most business uses basically.
It is ridiculous how hard it is to share a report.
Apps are becoming a pain... it is crazy that a user who has access to the app cannot pin tiles to their OWN dashboard from the shared reports. I see no logical reason (even business-wise) why this recommendation from the board has not been adopted.
From the beginning of Power Bi I have shared dashboards with pinned tiles from each of the reports so that users can then navigate to the report. Ultimately, I did this only because it would end up with the end user having the reports populated down the left side menu of reports.
This however, now is not the case.
I have a main user who can no longer view reports and there has been a change in the service to where I can no longer share as I used to (probably because of the apps).
Apps are not the end all solution.
Please just let us share reports with users (they already have PowerBi licenses....).
Anonymous Erm - I would have proposed to publish the report to his own PBI account, create a PBI group, then either a) create content pack and import report into group or b) upload PowerBI file into group.
Did you exclude that on purpose or did I miss sth here? :o
// Was he referring to the desktop app only?
Bjoern Thanks for the feedback.
I took the question as it relates to sharing a single report. I look at Groups as collaborative spaces, not spaces to import users and pull things in to the group in whatever manner to "share".
I agree that a workable option would be to pull the file into a Group, and grant the user "view" perms, but I didn't assume that there would be a whole set of reports they should have view ability for.
I did recommend Content Packs as an option, personally I wouldn't recommend using Content Packs in the way you describe primarily due to my view of how to utilize Groups. (Although it may work)
I am still unable to share a report. I want to share the report because it has publish to PowerPoint function that the Dashboard is missing. The user has the same domain as me and I've given him a license to PowerBI. Yet, I'm still unable to share reports with him.
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