Forum Discussion

Anonymous's avatar
Anonymous
Not applicable
6 years ago

Report security

Hi All,

We have a report containing sensitive data, by accident one of the recipient emailed it to another coworker. The coworker downloaded free version of power bi desktop and viewed the report. Is there a way we can protect the report even if emailed or shared accidentally?

Thanks

Need Help

6 Replies

  • jdbuchanan71's avatar
    jdbuchanan71
    Super User
    6 years ago

    When sharing a report you can turn off recipients ability to share a report.

    Then just make sure to only share the report with the people that should have access.  That way, even if someone emails the link to a user with no access, the 2nd user will not be able to see the report because it has not been shared with them.

    • Anonymous's avatar
      Anonymous
      Not applicable
      6 years ago

      Thanks can we not indiviualize it, like USER A can share the report and USER C cannot , something like that. Also accidents can happen with auto prompt when you try to share using power bi service.

      I want to Avoid the following scenarios.

      1) I gives access to a super user to READ and SHARE , the user accidentally shares with John Smith , instead of Joe Smith. As a developer how can i restrict John Smith to NOT A RECIPIENT at all.

      2) Secondly when the super user shares via email and forgets to  UNCHECK the box and the reciepient of that email shares with some one else ? I want to avoid that as well.

      Thanks

      • jdbuchanan71's avatar
        jdbuchanan71
        Super User
        6 years ago

        You can, yes.  If you click on Share Report then go to the access tab you can see what access users have and if you click on the ellipsis you can pick read or read and reshare.