Forum Discussion
AdministratorLicensing
Hi Syndicate_Admin, sorry for the late response, it seems I missed the notification.
If you have multiple different clients that you want to service with individual reports that are made specifically for those clients, don't need any of the Fabric features and expect fewer than ~300 - 400 Read Users (which is typically the break-even point for individual Power BI Pro licenses vs a reserved F64-SKU, depending on your exact region) and don't expect large individual data models (< 1 GB per model), I would probably recommend to go with option 3) Embedded license (App owns Data).
The F64-SKU would make sense if you either-way need to build a new full data platform as the basis for your reports and have hundreds of users that need to access your reports via Power BI Apps or directly via the Workspace, but I assume that isn't currently the case.
I just checked the SKU-table again, and with F-SKUs > F8 you also get the embedded features, so you could also get a smaller F-SKU (min. F8) to process your data + embedd the reports as App Owns Data!
Super User
It depends entirely on how many external customers you need to share with and whether they have licenses. Here is the simplified guidance:
✔ If you only have a small number of customers (e.g., 1–15 users):
Buy Power BI Pro licenses for them.
Cheapest option
RLS works
Easy B2B sharing
✔ If you have many external customers (dozens → hundreds):
Use Power BI Embedded (A SKUs).
External customers do not need Power BI licenses
RLS works
Much cheaper than Premium P1
Ideal for customer-facing scenarios
✔ If you are a large organization and need enterprise sharing:
Use Power BI Premium Capacity (P1).
External users do not need licenses
RLS works
High capacity, but expensive
⭐ Summary — “Which one should you choose?”
Few customers → Power BI Pro
Many customers → Power BI Embedded (A SKUs)
Enterprise scale → Power BI Premium P1
If this solution helped you resolve your issue, please mark it as the accepted answer so it can reach and help others as well. Your support is appreciated.
Best regards
Nabha Ahmed