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hchava5292's avatar
hchava5292
Frequent Visitor
30 days ago
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Export data from Power BI

Hello All, I am aware that exporting data directly from a Power BI visual is subject to row limitations. CSV exports are limited to approximately 30,000 rows, while Excel exports can support up to a...
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  • Shai_Karmani's avatar
    Shai_Karmani
    30 days ago

    For this scenario the standard answer is a paginated report built in Power BI Report Builder on top of your published semantic model. It respects RLS and measures, pulls fresh data through the same semantic model, and exports to Excel up to 1,048,576 rows or to CSV with no row cap, so it clears the 30k / 150k visual export limits.

     

    You can drive it from your existing Power BI report using the Paginated Report visual - pass slicer selections and the field parameter selection into paginated report parameters, then users hit Export - Excel or CSV inside the paginated report.

     

    If users prefer staying in Excel, the other clean option is Analyze in Excel against the same semantic model. It creates a live PivotTable connection, so RLS, measures and business logic still apply and there is no visual-level row cap.

     

    Both keep the semantic model as the single source of truth, so security and business logic are enforced automatically.

     

    If this helped, a thumbs up and accepting the solution would be appreciated.

     

    Best regards,

    Shai Karmani

krishnakanth240's avatar
krishnakanth240
Icon for Super User rankSuper User
29 days ago

Hi hchava5292​ 

You can use a paginated report through Power BI Report Builder which is built on the same semantic model from live/XMLA connection. Pass the main report filters and field selections into it as report parameters where parameters will do row filtering and column visibility giving the same checkbox field selection. Because paginated reports make the semantic model RLS/OLS and have no row limit where users get single Export button that handle filters, security, and outputs Excel or CSV with unlimited rows and no visual export involved.