Forum Discussion

Alanoudfahad's avatar
Alanoudfahad
Frequent Visitor
5 years ago
Solved

Adjacent row formula using IF statement

Hello,

I have this problem that I couldn't find a work around in PBI and was hoping I could find some help here. I have a check in/check out system and I want to calculate the total time an employee spent at the office (i.e.: excluding breaks). the data is in a log fortmat as shown.

 

In the sample data below, I want column total time to first check if the person (Personnel ID) in the previous row is the same as the current row and then check if the day (Date) is also the same to calculate total number of hours per day by subtrackting the time in the 2 rows for each check in and check out.

 

 I appreciate any help.

 

Need Help
  • v-kkf-msft's avatar
    v-kkf-msft
    5 years ago

    Hi Alanoudfahad ,

    Try the following formula to create measures:

    next_in/out = 
var next_time = 
    MINX(
        FILTER(
            ALL('Table'),
            'Table'[Personnel ID] = MAX('Table'[Personnel ID]) && 'Table'[Date] = MAX('Table'[Date])
            && 'Table'[Time] > MAX('Table'[Time])
        ),
        'Table'[Time]
    )
var next_in_out = 
    CALCULATE(
        MAX('Table'[In/out]),
        FILTER(
            ALL('Table'),
            'Table'[Personnel ID] = MAX('Table'[Personnel ID]) && 'Table'[Date] = MAX('Table'[Date])
            && 'Table'[Time] = next_time
        )
    )
return next_in_out
    Diff_time = 
var next_time = 
    MINX(
        FILTER(
            ALL('Table'),
            'Table'[Personnel ID] = MAX('Table'[Personnel ID]) && 'Table'[Date] = MAX('Table'[Date])
            && 'Table'[Time] > MAX('Table'[Time])
        ),
        'Table'[Time]
    )
return next_time - MAX('Table'[Time])
    TotalTime = 
IF( 
    MAX('Table'[In/out]) = "IN" && [next_in/out] = "OUT",
    [Diff_time]
)

     

    If the problem is still not resolved, please provide detailed error information or the expected result you expect. Let me know immediately, looking forward to your reply.

    Best Regards,
    Winniz

    If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

7 Replies

  • v-kkf-msft's avatar
    v-kkf-msft
    Community Support
    5 years ago

    Hi Alanoudfahad ,

    Try the following formula to create measures:

    next_in/out = 
var next_time = 
    MINX(
        FILTER(
            ALL('Table'),
            'Table'[Personnel ID] = MAX('Table'[Personnel ID]) && 'Table'[Date] = MAX('Table'[Date])
            && 'Table'[Time] > MAX('Table'[Time])
        ),
        'Table'[Time]
    )
var next_in_out = 
    CALCULATE(
        MAX('Table'[In/out]),
        FILTER(
            ALL('Table'),
            'Table'[Personnel ID] = MAX('Table'[Personnel ID]) && 'Table'[Date] = MAX('Table'[Date])
            && 'Table'[Time] = next_time
        )
    )
return next_in_out
    Diff_time = 
var next_time = 
    MINX(
        FILTER(
            ALL('Table'),
            'Table'[Personnel ID] = MAX('Table'[Personnel ID]) && 'Table'[Date] = MAX('Table'[Date])
            && 'Table'[Time] > MAX('Table'[Time])
        ),
        'Table'[Time]
    )
return next_time - MAX('Table'[Time])
    TotalTime = 
IF( 
    MAX('Table'[In/out]) = "IN" && [next_in/out] = "OUT",
    [Diff_time]
)

     

    If the problem is still not resolved, please provide detailed error information or the expected result you expect. Let me know immediately, looking forward to your reply.

    Best Regards,
    Winniz

    If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

    • Alanoudfahad's avatar
      Alanoudfahad
      Frequent Visitor
      5 years ago

      Hi v-kkf-msft  Thank you so much for the reply! I think we are almost there however, it's only showing my the IN and not the OUT, any idea?

      • v-kkf-msft's avatar
        v-kkf-msft
        Community Support
        5 years ago

        Hi Alanoudfahad ,

        If you want to show total value, modify the measure:

        TotalTime = 
var result = 
    IF( 
        MAX('Table'[In/out]) = "IN" && [next_in/out] = "OUT",
        [Diff_time],
        0
    )
return 
    IF(
        ISFILTERED('Table'[Time]),
        FORMAT(result,"hh:nn:ss"),
        FORMAT(
            SUMX(FILTER(ALL('Table'), 'Table'[In/out] = "IN" && [next_in/out] = "OUT"), [Diff_time] ),
            "hh:nn:ss"
        )
    )

         

  • amitchandak's avatar
    amitchandak
    Super User
    5 years ago

    Alanoudfahad , Try a new column like this

    if( [In/OUT] = "OUT" , datediff(maxx(filter(Table, [In/OUT] = "IN" && [Datetime] < earlier([[Datetime]])),[Datetime]),[Datetime], hour), blank())

     

    and then you can sum this up in measure

    • Alanoudfahad's avatar
      Alanoudfahad
      Frequent Visitor
      5 years ago

      Hello amitchandak 
      It gives me the following error:

      Too many arguments were passed to the EARLIER function. The maximum argument count for the function is 2.

       

      Any idea?

      • amitchandak's avatar
        amitchandak
        Super User
        5 years ago

        Alanoudfahad , There is small correction in formula,

        Create a new column first 

        if( [In/OUT] = "OUT" , datediff(maxx(filter(Table, [In/OUT] = "IN" && [Datetime] < earlier([Datetime])),[Datetime]),[Datetime], hour), blank())

         

        Then create a new measure with it.